Administrative Assistant I - 2719745

Vectrus
  • Administrative Assistant I Jobs in Kuwait City - 2719745

    Vectrus
  • 0 - 3 Years
  • Kuwait City (Kuwait City)
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2719745

Job Description

Administrative Assistant I (OCN) ( KBO001753 )

Description

POSITION SUMMARY

Reports to the CRSP Manager, the Administrative Assistant I is responsible in managing and maintaining reports, files, and records Performs administratively related duties encompassing every sub-section within the department Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative functions such as preparing correspondence, filing, arranging conference calls, customer service support, and scheduling meetings

MAJOR JOB ACTIVITIES

Perform duties related directly to the administrative aspects of Central Receiving and Shipping Point (CRSP) as well as other branches under the Installation Transportation Department

Works in close coordination with the CRSP Manager, Supervisors, Coordinators, and other Administrative Assistants to create a continuous flow of information regarding ongoing CRSP activities

Prepare briefings in PowerPoint and Excel consistent with the battle rhythm of the Manager and as directed

Monitor and maintain installation department manningstaffing based on Basis of Estimate (BOE)

Coordinates directly with section level administrative assistants as needed

Prepares and ensures daily reports are submitted on time Ensure the MAXIMO data is accurate and up to date

Handles confidential matters (personnel actions, management reports, etc) in accordance with the company policies

Coordinate the Control of Document Process within the QMS

Maintains a comprehensive filing system and electronic database for all documents to be stored, retained and retrieved in the document control center

Provides assistance, direction, and information to employees as required

Compiles data and prepares reports and tracks logistical matrixes, trends, and overall status

Shall work special projects as assigned

Performs other duties as assigned

MATERIAL & EQUIPMENT DIRECTLY USED

Desktop computer, scanners, printers, copiers, and other office related equipment

WORKING ENVIRONMENT

Work is generally conducted in an office environment Eye strain and repetitive motion involved during peak periods of data entry

However, duties may occasionally involve working outside with a potential exposure to extreme temperatures Must comply with all Fire and Safety Regulations and post policies

PHYSICAL ACTIVITIES

Work may require heavy lifting up to 50 lbs, stooping, climbing, prolonged standing, prolonged sitting, and working with or in areas where a potential could exist for exposure to physical, chemical or biological agents

Qualifications

MINIMUM QUALIFICATIONS

EducationCertifications One year related experience may be substituted for one year of education, if degree is required

Associates Degree in Office AdministrationManagement is desired; High School diploma is required

Must possess an active on-base drivers license

Must be able to obtain a Smart Card

Experience

Three years administrative experience required Experience in data collection, data entry and technical writing

Skills

Must be flexible, have the ability to multi-task, and be able to delegate work properly

Work effectively with all levels of employees, including middle and other supervisory levels of management

Exercise direction and good judgment, possess high-level organizational and planning skills

Ability to communicate effectively and understand English orally and in writing

Handle confidential company and employee information with complete discretion

Prioritize responsibilities to handle a demanding workload

Ability to work under pressure

Proactively offer suggestions for improvement and demonstrate initiative

Must possess a high level of computer skills in the use of creating spreadsheets and knowledge of Word, Excel, Power Point, Outlook, and other related fields

Primary Location Kuwait

Job Administrative

Clearance Level required at Start Date No Clearance Required

Travel No

Work Status Full-time

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace Vectrus is an Equal OpportunityAffirmative Action Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability EOEMinorityFemaleDisabledVeteran

Profile Summary

Type:Company Job

Role:Administration

Industry:IT-Software

Salary:As per Industry Standards

Function:Administration

Deadline:09th Oct 2024

Company Profile

Company:Vectrus
Website http://www.vectrus.com/
Industry Other Services (Other Services)
Company Turnover 1 - 100 Crores
Company Size 1 - 10 Employees