Administrative Assistant - 2719735

Vectrus
  • Administrative Assistant Jobs in Kuwait City - 2719735

    Vectrus
  • 2 - 4 Years
  • Kuwait City (Kuwait City)
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2719735

Job Description

Administrative Assistant (OCN) ( KBO001708 )

Description

POSITION SUMMARY

Reports to the Senior Administrative Assistant, Operations Manager and or Information Management Director as appropriate Performs administratively related duties encompassing the Departments within the Information Management Directorate Prepares personnel reports electronically andor in hard copy Types and edits documents for signature by upper management Prepares charts in PowerPoint and in excel for management as required by the monthly battle rhythm Compiles administratively related data and maintains files on such Coordinates with Department leadership and personnel as needed Handles all paperwork in the processing of new badges and badge renewals for all employees, VIPs, visitors, and Subcontractors to the Directorate Submits packets and or reports through Directorate Administrative channels as needed

MAJOR JOB ACTIVITIES

Perform duties related directly to the administrative aspects of the Directorate

Coordinates directly with each Department Manager and its employees as mission dictates

Compilation of reports received from the Departments for reporting to the Directorate and Upper Management

Conducts research on issuesmatters related to the Directorate and provides verbal or written findings

Prepares and ensures daily reports and PERSTATs are submitted on time

Ensure the overall personnel tracking data is accurate and up to date

Prepares briefings in PowerPoint and Excel consistent with the battle rhythm of the Directorate as directed

Gains a comprehensive knowledge of the Administrative, Operational and Logistical aspects of the Directorate and each Department

Performs other duties as assigned

MATERIAL & EQUIPMENT DIRECTLY USED

Desktop computer, scanners, printers, copiers, and other office related equipment

Microsoft Office Programs ~ Mainly PowerPoint, Excel and Word

WORKING ENVIRONMENT

Work is generally conducted in a work center administrative environment However, duties may occasionally involve working outside with a potential exposure to extreme temperatures Employee use of personal protective equipment (PPE) in certain areas is required Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices Normal work week is 48 hours but may be required to work overtime

PHYSICAL ACTIVITIES

May be required to lift, climb, extended sitting or standing, or other physical efforts that are normally required In addition, visual acuity, hearing and speaking requirements are required

Qualifications

MINIMUM QUALIFICATIONS

EducationCertifications One-year related experience may be substituted for one year of education, if degree is required

High school degree or equivalent Experience

Must possess or have the ability to obtainmaintain an active on-base andor Kuwait drivers license

Must be able to acquire a NAC and maintain a Smart Card

Experience

2-4 years experience required

Must be able to effectively work autonomously and be proactive in daily duties or issues that may arise

Solid, working knowledge of Microsoft Office, Word, Outlook, Excel, Access and related plug-ins to these programs

Skills

Must possess a Professional demeanor and be able to work effectively with all levels of employees, including top, middle and other supervisory levels of management

Exercise direction and good judgment; possess high-level organizational and planning skills

Must be able to read, write, comprehend and speak fluent English at a high level

Must possess an advanced level of computer skills in the use of creating spreadsheets and knowledge of Word, Excel, Power Point, and Outlook

Profile Summary

Type:Company Job

Role:Administration

Industry:IT-Software

Salary:As per Industry Standards

Function:Administration

Deadline:09th Oct 2024

Company Profile

Company:Vectrus
Website http://www.vectrus.com/
Industry Other Services (Other Services)
Company Turnover 1 - 100 Crores
Company Size 1 - 10 Employees