Executive Assistant Jobs in SaudiArabia - 3057097

Job Description

POSITION SUMMARY

The jobholder is the Senior Secretaryadministrator of IGCC JV and reports to the Chief Finance Officer Job Holders primary accountability is maintaining the general administrative matters on day to day basis in co-ordination with the CFO This position based at Dharan Technical Valley (DTV) The Job Holder is responsible to provide administrative support to CFO & is required to undertake a variety of tasks, broader than normal due to size and requirement of the organization Her role is to coordinate, organize and manage the tasks assigned and ensure their timely completion to the required as per requirements

PRINCIPAL ACCOUNTABILITIES

This position is accountable for the following end results

Completes a broad variety of administrative tasks including calendar management; expense reports, composing and preparing correspondence with extreme confidentiality; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings

Plans, coordinates and ensure that the Managers schedule is followed and respected

Prioritizes conflicting needs; handle matters expeditiously, proactively, and follow-up on progress of projects to successful completion, often with deadline pressures

Works closely and effectively with the Manager to keep himher well informed of upcoming commitments and responsibilities, following up appropriately

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the Managers ability to effectively perform his tasks

Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact

Maintains discretion and confidentiality in relationships with all stake holders

Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings

Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings

Assists in coordinating the agenda of management meetings and all- staff meetings

Facilitates cross-divisional coordination of travel plans

Assist in offer rolling up process & successful onboarding of new hires

Responsible for efficient filing and management of records

Liaise with site admins to perform day-to-day administrative HR operations tasks such as maintaining the required paperwork and database management

Support all ad-hoc activities such as preparing letters & reports


REQUIREMENTS

Bachelors degree preferred or equivalent combination of education and at least 5 years progressive experience with excellent professional record

Minimum 5 years professional experience, performing variety of administrative functions, which includes drafting management reports, presentations, data handling & analysis, calendar management and travel arrangements

Having handled at least 2 years of Executive Secretarial position

Excellent ability to communicate both oral and written

High Proficiency in MS Office Applications MS Word, Excel, PowerPoint, Outlook, etc

Excellent time management and organizational skills

Ability to solve complex tasks and present credible solutions with strong decision-making capability

Forward thinker with ability to achieve high performance goals, results oriented

Strong inter-personal skills and ability to build relationships with stakeholders, staff and external key partners

Highly resourceful and an excellent team player