Reception and Logistics Assistant - 3405041

Confidential Company
  • Reception and Logistics Assistant Jobs in Abu Dhabi - 3405041

    Confidential Company
  • 3 - 5 Years
  • Abu Dhabi,Dubai - United Arab Emirates
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Job Description

Front Desk Operations
Receiving and routing incoming calls,
Receiving and dispatching incoming and outgoing documents,
Greeting and directing visitors guests
Handling the Meeting Rooms schedules and setting them up for meetings
Ensuring the housekeeping of the Board Room & Reception

General Admin functions
Updating the phonefax register
Maintaining and updating the staffOfficeClient phone number list
Ordering business cards for staff
Organizing mail drop-offs and pick-ups, maintaining postage stamps and the postal drop-area
Maintaining keys for all Offices
Handling stationary requests
Monitoring and controlling the tonerscartridges, stationery, cleaning, pantry and coffee machine products stock
Manages in the selection of new VendorsSuppliers for office requirements specifically in price negotiation and comparisons
Secures office supply needs at the best price, highest quality, service and delivery
Follow up with suppliers for on-time delivery of orders
Evaluating Suppliers Service providers once in year

Admin & Travel Coordinator
Arrange and manages flight booking, accommodation and car rental for employees and guest who requires to travel for Business purposes only
Arrange and manages flight booking for UAE based Consultants under other Dubai and Abu Dhabi entities contracts
Collecting, preparing and submission of documents for Management Approval of Clients candidates for new CandidatesConsultants

Preparing Request Form and creation of Local Purchase Order (LPO) using Navision for the purchase of flight tickets, pantry, office stationery, tonerscartridges and forwarding signed copies of LPO to the suppliers
Updating purchase order follow up table in the system
Coordinating with Finance Department with regards to approvals for the LPO, Supplier Invoice etc
Keeping all files, records and workplace organized

Medical Check-up
Maintaining Consultant file containing Medical Fitness Certificates and related forms
Handling correspondence with Consultants on matters related to Medical Check-up Reimbursement and New Medical Check-up request
Arranges Medical check-up of Consultants under TOTAL and provide them relevant information

Profile Summary

Type:Company Job

Eligibility:Any Graduation.



Deadline:13th Aug 2025

Company Profile

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